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Executive Assistant to CEO

Job Title: Executive Assistant to CEO
Contract Type: Permanent Recruitment
Location: Wellington
Specialisation:
REF: WG43468
Contact Details: Sharlene Yule
Contact Email: sharlene.yule@beyond.co.nz
Job Published: almost 4 years ago
Senior Executive Assistant to CEO

- EA to CEO corporate/professional services organisation
- Mix of executive support and office management
- CBD location
- Salary $80K to $95K depending on experience

This top notch senior EA role can be described as a mix of executive support and project management. Working with the CEO, Executive Team, Board of Directors and senior stakeholders you will not only provide professional EA administrative support, you will also get involved in events, manage one direct report and liaise with a range of internal and external stakeholders. This is a busy role where you are treated as part of the senior executive team, encourage to contribute and highly valued.

Key responsibilities include:

- Representing the CEO by welcoming visitors, monitor and review correspondence and manage incoming calls and email communication.
- Manage and maintain the CEO schedule, coordination of meetings, events and functions
- Arrange corporate travel for the CEO and Board of Directors including developing itineraries and agendas, transportation and accommodation
- Collate, coordinate and edit reports and presentations
- Manage and attend meetings, take minutes of meetings track and follow up actions
- Undertake special projects
- Staff management of Receptionist position

To be successfully considered for this role you will need to demonstrate the following competencies and behaviours:

- Proven experience in Senior EA or related role providing executive support to a CEO or senior level executive (minimum of 3 years)
- Conference and event coordination
- Proven experience in Office Management and/or Senior Administration in relation to staff management/supervision
- Travel logistics and scheduling
- Knowledge of time management and reporting processes
- Ability to manage multiple initiatives, resources and stakeholders
- Strong proficiency of MS Office Word, Excel, PowerPoint and Outlook
- Excellent communication and interpersonal skills
- Professional presentation
- Organised, able to think on your feet, troubleshoot and problem solve
- High level of confidentiality and discretion
- Flexible and agile in work approach

My client is looking for someone with the "X Factor" who is able to demonstrate professionalism and perform at the highest level. In return you will work with an organisation that truly looks after their people. Professional development is encouraged and your ideas are valued. For a confidential discussion and to find out more please contact Sharlene Yule at Beyond Recruitment on 04 494 7094 quoting reference WG43468 or apply now sending your resume and cover letter.