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Office Manager/Personal Assistant

Job Title: Office Manager/Personal Assistant
Contract Type: Permanent Recruitment
Location: Wellington
Specialisation:
REF: WG 43663
Contact Details: Sharlene Yule
Contact Email: sharlene.yule@beyond.co.nz
Job Published: almost 4 years ago

- Newly created role supporting Wellington Branch
- Mix of office management, facilities, health & safety, events and PA support
- Opportunity to get involved in business continuity and general operations
- Corporate private sector organisation located in CBD
- $65K to $70K

Beyond Recruitment is New Zealand's largest 100% kiwi, privately owned talent services company. This newly created role has an excellent mix of responsibilities and opportunities to add value. Providing PA support to senior management including diary, travel and event coordination you will be able to use your expert skills and knowledge to add value instantly. Office management and an operations focus gets you involved in a variety of key activities including facilities and security management, health and safety and business continuity.  You will be the "go to" person in this busy Wellington branch when it comes to the shared services function and no two days will be the same.

Key responsibilities include:

- PA, secretarial and administrative support to General Manager, Finance and Shared Services 
- PA support to Chief Executive and Executive leadership team when required
- Day to day branch operations functions for the Wellington office including office management, facilities and security management, health & safety, business continuity, event management and general operations
- Continually looking for ways to improve the running of PA services, branch operations, general office management and suggest possible improvements

To be successful in this role you will need to demonstrate the following key competencies and behaviours:

- Proven experience in a similar role within a corporate environment (minimum of 5 years)
- Excellent communication and interpersonal skills
- A strong commitment to excellent customer service
- Ability to maintain and protect private and confidential information
- A high level of organisational ability and time management skills
- Strong attention to detail
- Relationship management focus and ability to build good working relationships
- Intermediate to advanced MS Office skills  knowledge of Visio and PowerPoint preferred
- Self-managing, forward thinking and able to demonstrate initiative
- Adaptable to changing environments
- A friendly and approachable manner with a sense of humour and a "can do" attitude

These roles don't come up that often with such a diverse range of responsibilities.  Beyond Recruitment values its people, works hard and has a fun and supportive team based culture.  People are its lifeblood and you are encouraged to contribute with your ideas and solutions.  Located in the heart of the Wellington CBD, this role is full time 40 hours per week, Monday to Friday.  Don't delay contact Sharlene Yule at Beyond Recruitment on 04 494 7094 quoting reference WG43663 or apply now by sending your resume and cover letter.